Buchhalter / Bookkeeper (m/w/d) - Minijob

  • Alexander-Haus e.V.
  • Am Park 2, Potsdam, Deutschland
  • Apr 15, 2019
Nebenjob Buchhaltung


Role: Bookkeeper

Employer: Alexander-Haus e.V. 

Reports to: Yasmeen Akhtar, Director, Alexander-Haus e.V. 

Works closely with: Nick Viner, Treasurer Alexander-Haus e.V. 

Place of work: Initially from home/remotely, then Gross Glienicke 

Hours of work: 4-6 hours/week 

Remuneration: €25/hour (on basis of small-scale employment possible)

Start date: to be agreed 

Key responsibilities:

  • Taking over accounting in a seamless manner from the current outsourced provider
  • Managing accounts payable: 

    - ensuring liabilities are correctly recorded; 

    - reconciling accounts with supplier statements;
- ensure payment to suppliers according to terms;
- ensuring good reputation is maintained
  • Managing accounts receivable: ensuring that income due (from events, donations, sponsorships, etc.) is properly identified, is invoiced as appropriate, is received in a timely manner, and is correctly recorded
  • Payment of expenses to staff and Board members: 

    - checking expense forms and receipts, following up queries, 

    - paying authorised expenses on a monthly basis, and 

    - maintaining appropriate records for reporting to tax authorities (in line with directions from accountant/tax adviser)
  • Management of petty cash, floats; oversight of debit card usage; reconciliation of day to day cash and preparation of information of cash expenditures needed for monthly management accounts
  • Managing the day to day relationship with our two German banks, including keeping an eye on the bank accounts and the cash position, and alerting us to any important changes; and identifying and dealing with problems that might arise (or escalate where necessary)
  • Providing periodic reporting on income and expenditure to key funders on specifically-funded programmes in a format to be agreed with the Director
  • Preparing monthly management accounts including P&L and balance sheet (including reconciliation with bank statements) and cashflow
  • Supporting the preparation of the annual budget and the reforecast (currently once in the year)
  • Maintaining reports and supporting documentation (in an agreed format) to provide to the accountant on an annual basis in order for her to compile tax reports
  • Reporting to the Director and Treasurer on a monthly basis, and availability for questions by the Treasurer and raising important issues
  • Providing timely information to the Director, Treasurer and other board members as requested 

Skills required:

  • First-rate numerical skills
  • Qualification as bookkeeper or accountant is welcome but not necessary
  • Strong bookkeeping skills and previous experience in a similar role, in particular, understanding of the requirements of bookkeeping for a charity
  • Solid organisational skills and excellent attention to detail
  • Excellent communication skills
  • Written and spoken English – to be able to communicate effectively with English-speaking Director and Board members
  • Ability to work quickly, accurately and to deadlines
  • Knowledge of Excel or other spreadsheets, experience with accounting packages

We look forward to receiving your application by email and will also be happy to answer any questions you may have at info@alexanderhaus.org.


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